Team Mom Corner

Updated Wednesday January 25, 2017 by Norco Girls Softball.

Team M♥M's are special.

Why? Because they tie shoes,  and give hugs when needed. They pull off helmets, and help their players get their gear together. They know who has snack duty, and they are the ones who cover up those scrapes and scratches. They root for their players, tie hair bows, and they smile letting you know that it's ok. They are the 'special something' that coaches don't have.

 

Team Mom helpful hints:

  • Team Mom meeting – Attend the Team Mom meeting and receive the information to pass on to the coach and parents. At this meeting you may have to pick up the fundraiser (if any) for those players electing to participate in the fundraiser. Some organizations offer a buyout. In other words, parents can pay additional money to skip the selling part of the fundraiser. You may also receive the team’s uniforms. Be sure to bring them to the practice and pass them out to the team after you have written down which jersey number will go to what teammate.

 

  • List of players – Make a list of all players and include their name, parents’ name and telephone number. It is a good idea to put a parent as a contact in your cell phone as well. In case of an unexplained absence, you’ll quickly be able to call the parent. Always carry your cell phone with you. A player might miss a game because they have the wrong game time – Yikes!

 

  • Team roster – You’ll be responsible for making a team roster and snack schedule. Begin by listing the scheduled game date, location and time. Next add the team player that will be responsible for bringing snacks that day (numerical jersey order is a good place to start). It’s easier to combine the roster, game and snack schedule on the same form. (See sample forms attached below).

 

  • Email parents – Obtain each parent’s email address and send out a “Hey I’m Team Mom” email as soon as you can. It's very important to keep parents informed of what’s going on. If the coach hasn’t done so already, be sure to let them know when practices are expected, how early they need to show up before the game, etc. A good rule of thumb, but not required, send out a "reminder" email/text each parent a day or so before all games and practices. You may also want to "remind" who has snack that game. This is a nice way to keep the busy parent informed.  Always include a signature at the bottom of your emails and always put your cell phone number. This way, parents won’t have to search for a previous email with your number – they can it expect it to accompany your email signature every time.

 

  • Create your team page on our website! – With today’s technology, staying connected with team information is easier than ever on the NGSL website (you will be made a team admin by the league). On our site, you can create a webpage for your team where you can input the team’s practice schedule, game schedule, AND you can post pictures of the game so all and relive the moments. Once this information has been entered into your team page, you as the Team Mom are pretty much hands off with notifying parents of upcoming games and practices. Please still have at least one paper copy of the above mentioned Roster & Snack schedule. Why? Because even in this day and age, there are many parents or grandparents that just don’t login to a computer or have a phone where they can receive e-mails/text messages.

 

  • Uniforms – You may have to coordinate uniform pickup and distribution. They should be passed out to all players and their name and uniform number recorded. The best place to put this information is on the Snack and Team Schedule roster sheet.  (See sample below) It's also the team moms responsibility to purchase any team socks and visors. Normally, teams like to have fun, funky socks to match their team name. When you purchase these items, make sure to let all parents know of their share of cost. It's important to order these things right away, as the season usually starts very quickly.

  

  • Team banner – The team banner is a big part of the team for the spring season. You typically know the team name already so order the banner right away and let the parents know what their share of the cost will be. If you are new to this, check with the coach for any preferences he or she may have. Part of the fun of playing on a team is making up the team name. Don’t let the team and coach wait too long to determine a name. Ideally you want to have the banner ordered and/or made by opening day in preparation for our banner parade, where city dignitaries will vote for their favorite banner. Typical banner size is 3' X 5'.  After you’ve ordered the banner, let each parent know what the cost per player is. Most likely you will also be responsible for bringing the banner to each game.

 

  • Team Sponsor – Every team is required to have a sponsor. Sponsor letters are available under "downloadable forms and files."  If you know someone who has a business you can solicit a letter requesting a sponsorship for the team. Each team will be given (one) plaque at the end of the season for their sponsor. Teams can have more than one sponsor. The first sponsor goes directly to the league. Any secondary sponsors can go towards the team. Before the team spends any funds from their secondary sponsors, all monies must be turned into the league. In order to be reimbursed for any money spent, a receipt needs to be submitted to the board. The league also keeps a small percentage of all secondary sponsors.

 

  • Attend practices and games – Please make every effort to be at all practices and games. Usually the coach will provide team information such as any scheduling changes, time to meet prior to the game, etc. It’s easier for the Team Mom to hear this first hand and send an email/text reminder out to those parents who may have missed practice. If you can’t make a practice or game, please let the coach know ahead of time and be sure to call him or her for any information that was given to parents, so that you can send out an informational e-mail/text.

 

  • Keep registration information – Team Mom's or managers should have a copy of the players information which contains their authorization for medical releases in case of an emergency and contact phone numbers. Be sure to bring this to every game and practice.

 

  • Snack bar duty – Sometime during the season your team will be assigned 3-4 snack bar duties. It will be your responsibility to politely recruit the parents to volunteer to help in the snack bar. You’ll have to let them know the date, time and the required amount of hours they need to be there. Each team is responsible for providing 4 people to work. No person(s) under the age of 16 may be in the snack bar. Request for volunteers in person at the games, during practices and after the games during announcements.  If a team fails to provide adequte coverage for their shift, they will be forced to forfeit their next game. Snack bar schedule for teams will be on our website, and will be emailed to all managers and team moms.

 

  • Picture day – You will need to coordinate picture day with the team. This includes receiving the picture packets to pass out to parents. Ideally you will want to pass these out ahead of time but be sure to have extra on the day of pictures – parents will inevitably leave their form at home. (there will also be extras on the day of pictures at the field) It will be your responsibility to inform parents of date, and times. Players should arrive 30 minutes prior to pictures. Indicate where everyone should meet. You will also want to remind parents/players to wear the correct uniform. (jersey, pants socks, visor, etc.) Once everyone has arrived, you will need to collect their order forms. Typically those who are taking extra pictures will be asked to take their photographs first. Individual pictures are usually next and then the team picture. Be sure to bring the banner with you for the team picture. The Team Mom can absolutely be in the picture if desired or if the coach requests – that is completely up to you.

 

  • Plan a team party – There are tons of places you can have a team party. Most teams have a party at their first team meeting, and one at the end of the season. It's up to you and your coach as to how many you want to have. Team parties are also good to help teammates bond before stepping onto the fields.

        Some suggestions are:

  • restaurant
  • pizza parlor
  • park
  • bowling alley
  • Local amusement parks (party room)

 

  • Purchase coach gift(s) – Purchase the coach’s gift(s) at least two weeks prior to end of season. After you’ve purchased the gift, let each parent know what the cost per player is. This is not a mandatory act, just something nice to do for your coach for all the time they put in.

 

Don’t feel you have to go it alone. You can absolutely delegate some duties to other parents who are willing to help.

 

 This season, your team mom coordinator is Christy Encinas If you have any questions, please email her at: christyg82@aol.com 951-249-6313

All team moms are required to fill out the team mom code of conduct, and USAS background check. For your convenience, the forms are located in the Team Mom Application tab under Team Mom's Corner.
 

 

 

Team Mom helpful hints.docx



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